1. What is a Letter?
A letter is a form of written communication between two persons or two parties on a particular topie, matter, incident, etc. It serves the purpose of documentation as well
2. Types of Letters :
Broadly speaking, there are two types of letters, namely, Informal letters and Formal letters,
- Informal Letters : These letters are written to friends, relatives, members of the family, and close acquaintances,
- Formal Letters : Such letters include Official letters, Business letters, Letters of Application, Letters to the Editor, etc.
3. Format of a Letter:
Every letter consists of the following parts:
- Writer's address : It is placed at the top right of the page.
- Date: It is placed below the writer's address,
- Salutation : It varies depending on the nature of relationship between the addressee (the person to whom the letter is written) and the addressor (the writer). It starts from the left margin of the page.
- Body of the letter: The content matter of the letter may be divided into paragraphs according to the number of ideas expressed
- The complimentary close or the subscription : Here, leave must be taken in a courteous manner. It is written at the bottom right of the page. The complimentary close must match the salutation.
- Writer's signature and name : The writer must sign his name below the complimentary close followed by his name in full.
[Note : In a formal letter, the name, designation and address of the addressee must come before the salutation beginning from the left margin of the page.]
4. How to write a good Letter :
(1) Arrange the ideas and facts in a logical and well-linked order,
(2) Avoid cliches and hackneyed expressions.
(3) Be precise and direct. Do not change paragraphs abruptly.
(4) Ensure grammatical accuracy, correct spelling and appropriate punctuation.
(5) Make sure that the letter conveys the intended message clearly and the tone of the letter suits the particular type of the letter
5. Essentials of a good Letter :
A letter is a direct address to the addressee. Hence, it must be appealing. The ideas must be original and relevant. Include your own viewpoints and opinions on the topic only where called for.
A letter should be in correct English, and in a style that reflects your personality.
A letter should have the most appropriate words, phrases and idiomatic expressions.
The sentences of a letter should be clear and precise.
In official and commercial letters, jargon should be avoided as far as possible.
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Social Letter
- Letter of condolence to your friend who has recently lost his mother
- Letter to your younger brother who is a bookworm and neglects his health
- Letter to your uncle thanking him for the birthday gift
- Letter to your Mummy telling her about the accident you met
- Letter to your father requesting him to allow you to go on a tour
- Letter to your uncle on his 60th birthday
- To invite him to attend the marriage of your brother
- Invitation for the Summer Vacation
- Letter of Invitation in Annual function of school
- Letter of Congratulation
- Letter of Greeting on Birth-day
Letter to Friend
- Letter of Greeting on Birth-day
- Letter of Congratulation
- Letter of Invitation
- Invitation for the Summer Vacation
- To invite him to attend the marriage of your brother
- Letter to your friend explaining to him/her why you could not attend his/her birthday party
- Letter to your friend patching up a quarrel which you had with him
- Letter to your friend congratulating him/her on his/her success in the examination
- Letter to your friend who is hospitalised since last week
Letter to Principal
- To remove the problems of the class
- To grant full fee concession
- For the school-leaving certificate and the character
- Leave due to the marriage of elder brother
- Application to the Principal
Service Letter
- Letter to Open a Demat Account
- Letter Regarding the Stop Payment of a Cheque
- A letter to the Incharge Police Station
- Letter to complaining about irregular postal services in your area
- Letter to Employer for Annual Vacation Request
- Letter to the Health Officer
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Request to hold a football match between our school
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